How price difference between Goods Receipt PO and AP Invoice is recorded?

baobao · 发表于 2009/8/5 10:45:40

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When creating an A/P Invoice based on a Goods Receipt PO and there is a price difference between the documents, the G/L Accounts used when posting this difference depend on the current In Stock quantity of the item.

If the In Stock Qty > = A/P Invoice Qty, then only the Stock Account will be used.
If the In Stock Qty < A/P Invoice Qty, the price difference will be split between the Stock and Price Difference accounts.
If the In Stock Qty = Zero, then the entire price difference will be posted to the Price Difference account.

Let us take this example:

1. Create a Goods Receipt PO for item 'Apple', 10 units at GBP 1.00 each.

2. Create an A/R Invoice for 2 units. This will now reduce the In Stock to 8 units.

3. Create an A/P Invoice based on the Goods Receipt PO for 2 units, with Unit Cost of GBP 1.25.

As In Stock (8) is greater than the A/P Invoice quantity (2), the Price Difference of GBP .50 is posted to the Stock Account.

baobao · 发表于 2009/8/5 10:47:04

The price difference is computed as:A/P Invoice Quantity x [A/P Invoice Price - Goods Receipt PO Price]
2 x [GBP 1.25 - GBP 1.00]
GBP 0.50

The price difference has also updated the moving average cost of the item to GBP 1.06333.

4. Create an A/R Invoice for 5 more units. This will now reduce the In Stock from 8 to 3 units.

5. Create an A/P Invoice based on the Goods Receipt PO for 5 units, with Unit Cost of GBP 1.25.

As In Stock (3) is not sufficient to cover the A/P Invoice quantity (5), the Price Difference of GBP 1.25 is posted to the Stock and Price Difference Accounts.
Stock (GBP 0.75) = GBP 0.25 x 3 Units
Price Difference (GBP 0.50) = GBP 0.25 x 2 Units.
6. Create an A/R Invoice for the remaining 3 units. This will make the In Stock 0.

7. Create an A/P Invoice based on the Goods Receipt PO for the remaining 3 units, with Unit Cost of GBP 1.25.

As In Stock is currently zero, the entire Price Difference of GBP 0.75 is posted to the Price Difference Account.

joyceqiao · 发表于 2013/6/8 08:58:27

It`s very useable.good

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How price difference between Goods Receipt PO and AP Invoice is recorded?

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